Bookkeeper- Little Flower School
Company: Archdiocese of San Antonio
Location: San Antonio
Posted on: April 2, 2026
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Job Description:
FLSA Status: Part-time/Non-Exempt (unless specified otherwise)
Summary: The Bookkeeper fulfills the mission of the Catholic school
by administering the school's accounting and bookkeeping
activities, ensuring the accuracy of financial records and
invoices, and the timely processing, submission, and payment of
invoices and expenses in accordance with Archdiocesan policies and
practices as well as applicable laws and regulations.
Responsibilities include receipting payments, issuing purchase
orders, preparing financial reports and maintaining accounting
records, and supervising the student The Bookkeeper has
decision-making responsibilities within essential job functions, in
keeping with school policies. Position Responsibilities: Supports
and upholds the philosophy of Catholic education and the mission of
the school. Acts as a witness to Gospel values by modeling the
teachings of the Catholic Church. Supports and adheres to the
Religious Standards for Catholic School Employees and policies and
procedures of the school and the Archdiocese. Adherence to the Code
of Conduct and the Faith and Moral Policy is mandatory. Every
employee is required to take a solution-oriented approach in their
interactions and undertakings, as well as being a team member that
promotes collaboration and commitment to the Mission and Vision of
the organization. Accounting/Bookkeeping Functions: The position
also provides general clerical support in the school office.
Receipts payments for various activities and class fees using
ParishSoft and Paylocity. Prepares deposit slips and takes deposit
to bank; prepares transmittal reports for verification of deposits.
Collects NSF checks. Prepares change boxes for student and special
activities and accounts for monies. Writes checks and maintains a
checking account; reconciles account with bank statement; submits
documentation for reimbursement. Maintains and reconciles other
fund accounts as assigned; Reconciles budget printouts received
from the Archdiocese Business Office Department. Maintains ASB and
GF accounting records; posts receipts and expenditures to proper
accounts and prepares a variety of reports. Maintain records on
computer. Maintains student financial data; posts fines and
payments; communicates with families concerning tuition owed.
Responds to inquiries concerning ASB and other account matters;
meets with auditors and Business Office Department as necessary to
provide records, information, and explanations. Works with students
and student advisors; communicates ASB and GF procedures; assists
with ASB events, activities, and fundraisers; keeps records and
prepares reports. Ensures that accounting procedures as established
by the Archdiocese Business Office are followed. Maintains
financial records according to required retention schedules.
Prepares ASB and General fund annual budget for principal approval;
prepares General Fund budget status reports for staff. Prepares
purchase orders online and obtains approval signatures. Obtains
bids and quotes on a variety of supplies and equipment such as
medical supplies, student store items, and P.E. equipment.
Communicates with vendors concerning purchase orders; receives
supplies and verifies them against purchase orders; processes
invoices for payment. May prepare annual building supply order;
takes inventory, compiles and submits order; verifies shipments,
checks in, distributes order, and stocks work room. Monitors Budget
to actual performance. Human Resources Duties: Prepares, reviews,
and submits bi-weekly in a timely and accurate manner. Responsible
for providing Principal appropriate time report and payroll
registers for review and approval. Ensures employee records are
always current and accurate in HRIS system. Coordinate with
archdiocese Human Resources Office on deployment and implementation
of HR policy and/or process changes, as appropriate. Assist
Principal in the administration of Archdiocesan Hiring Policies
which include recruiting, hiring, onboarding and new employee
orientation. Reconciles employee benefits to monthly invoices and
ensures completed correctly and in a timely manner. Other
Requirements: Assists other office personnel in completing duties
as needed. Provides back-up support to other office personnel as
necessary. Performs a variety of office duties, such as typing,
filing, answering the telephone, opening, and distributing mail,
assisting office visitors, making announcements over the intercom
system and other related duties as assigned. Ability to establish
and maintain effective working relationships. Exceptional
communication and collaboration skills. Strong organizational and
time management skills. Ability to work in fast-paced environment.
Always maintain confidentiality. Adherence to the Code of Conduct
and the Faith and Moral Policy is mandatory. Requirements Minimum
Qualifications: Bachelor's Degree in accounting and/or 3-5 years
previous accounting experience. Knowledge of General Accepted
Accounting Principles (GAAP) Previous experience with accounts
payable A/P, accounts receivable A/R, general ledger, payroll and
bank/benefit reconciliations. Ability to compute rate, ration and
percent and draw & interpret graphs. Proven experience with
accounting software Intermediate level of proficiency with
Microsoft Office (Word, Excel, PowerPoint, Outlook) Preferred
Qualifications: Experience with ParishSoft, Paylocity, FACTS
Bilingual (English/Spanish) License and Credentials: Reliable
transportation Valid driver license Valid vehicle insurance Minimum
Knowledge and Skills: Must have good critical thinking and
problem-solving skills. Knowledge of general bookkeeping
procedures; ability to maintain accounting records and
spreadsheets. Skill in using Excel. Skill in using computers and
various software programs. Skill in operating a 10-key calculator
by touch. Skill in operating general office machines. Skill in oral
communication. Ability to learn Archdiocese bookkeeping procedures.
Ability to set up and maintain an accurate filing system. Ability
to attend to detail. Ability to maintain confidentiality. Ability
to establish and maintain effective working relationships with
students, parents, staff, and the general public. Physical
Requirements: Office job at school Must be able to remain in a
stationery position 80% of the time. Operates a computer and other
office machineries such as copy machine, fax/printer, telephone.
Occasional lifting 10-20 lbs. Frequently sitting, walking,
standing, repetitive motions Occasionally reach above shoulder
height, reach below shoulder height, stooping, pushing, pulling,
bending, squatting, climbing, balancing, bending waist (forward or
sideways) This is not necessarily an exhaustive list of all
responsibilities, skills, duties or working conditions associated
with the job. While this is intended to be an accurate reflection
of the current job, management reserves the right to revise as
needed. The Archdiocese of San Antonio is an Equal Opportunity
Employer.
Keywords: Archdiocese of San Antonio, San Marcos , Bookkeeper- Little Flower School, Accounting, Auditing , San Antonio, Texas
