Administrative Asst II

Company: Texas State University
Location: San Marcos
Posted on: October 14, 2020

Job Description:

SunIRef:Event141 Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit. Job Duties Example of Job Duties (could include other duties as assigned): REGISTRATION: Oversees override requests for undergraduate Accounting courses Develops templates for responding to override requests via email Collaborates with academic advisors to address student issues related to registration, probation, McCoy College admission, transfer orientation dates, etc. Oversees course equivalency requests process and keeps records per retention policy GRADUATE STUDENT ASSISTANTS: Serves as main supervisor for departmental graduate assistants (particularly those assigned to faculty reaching online/hybrid courses) Creates and maintains exam proctoring schedule for all undergraduate Accounting courses Compiles weekly reports from graduate assistant each Monday to track low or high hours each week Reviews timesheets to ensure that graduate assistants are meeting their semester accumulation requirements each pay period TECHNOLOGY: Oversees information posted on departmental website, social media sites (, , Instagram, and ), in department publications, and digital TV signage Designs monthly department e-newsletter to promote events, student/faculty recognitions, and important department announcements Compiles storage of files, records, photo banks, and video of departmental events in shared drive Coordinates with student organizations/advisors to gather information for social media and promotional purposes, departmental newsletter, and digital TV signage Oversees inventory of all department computers/tablets using prior records and asset reports in SAP; coordinates with Materials Management to complete annual inventory review; Maintains records for computer inventory and equipment transfers per university retention schedule Provides support to faculty teaching hybrid/online courses and helps develop tools for Canvas and web-related Additional Information to Applicants

Keywords: Texas State University, San Marcos , Administrative Asst II, Administration, Clerical , San Marcos, Texas