Office Manager, Trilogy - $100,000/year USD

Company: Crossover
Location: Austin
Posted on: May 3, 2025

Job Description:

pYou're not here to keep the lights on. You're here to make sure they never flicker./p
pThis isn't a cushy desk job where you order pens and book conference rooms. This is the operational backbone of a company building at warp speed. Trilogy is an AI-first tech company pushing boundaries across industries - and we move fast. Your job is to make sure nothing slows us down. From resolving infrastructure hiccups before anyone notices to pulling off events that feel effortless to managing vendors like a backstage boss, you'll be the reason everything runs smoothly./p
pThis is the role for someone who thrives in chaos and finds satisfaction in bringing order to it. You'll be embedded in a high-intensity environment where expectations are high, time is tight, and nothing is "not my job." If you've ever been the person who quietly makes everything work - from Wi-Fi outages to last-minute venue changes - and loved it, this is your moment./p
pAt Trilogy, we don't do "good enough." We build boldly, and we deliver at speed. Your work makes that possible. Ready to be essential?/p


What you will be doing
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liManaging office infrastructure end-to-end, including vendor relationships, service contracts, and on-the-fly problem-solving/li
liCoordinating high-impact internal and external events - from team trips to industry-facing activations like SXSW/li
liProactively maintaining supplies, facilities, and services so disruptions never hit anyone's radar/li
liHandling operational requests from executives and employees with speed, discretion, and professionalism/li
liTracking expenses, timelines, and task status in Google Sheets - no Post-its, no guesswork/li
/ul


What you will NOT be doing
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liPlaying receptionist or front-desk greeter - this is strategic, high-leverage work/li
liWaiting for instructions or needing micromanagement - you see the problem before anyone else does/li
liDealing with rigid, bureaucratic environments - this company moves, and so do you/li
/ul


Key Responsibilities
Keep Trilogy's physical operations frictionless so the company can scale fast without slowing down.


Candidate Requirements
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liWilling to work in-person at our downtown Austin office/li
liPrior experience as an office manager, executive assistant, or operations lead in a fast-paced, high-pressure environment/li
liProven ability to stay calm, organized, and effective under pressure - even when plans change or things go sideways/li
liStrong communication skills and executive presence - able to interact confidently with everyone from interns to founders/li
liComfortable building and maintaining Google Sheets to track vendors, budgets, timelines, and tasks/li
liMust be organized, systematic, and data-driven (no sticky notes or memory-based tracking)/li
liProactive mindset with a reputation for always having a plan B (and C)/li
liLegally authorized to work in the US without visa sponsorship/li
/ul

This position is also known as:

• 
  
• Operations Coordinator
• Events and Operations Manager
• Office Operations Manager
• Executive Assistant
• Office Administrator

Keywords: Crossover, San Marcos , Office Manager, Trilogy - $100,000/year USD, Administration, Clerical , Austin, Texas