Estimating Administrator

Company: E-Z Bel Construction
Location: San Antonio
Posted on: June 26, 2025

Job Description:

WHO WE ARE With over 50 years of experience, E-Z Bel Construction is a leading civil and commercial construction company operating in Texas. We specialize in street reconstruction, underground utility installations, concrete work, bridges, and traffic signals. At E-Z Bel Construction, our business purpose is not the construction of roads, but rather to "Build Opportunities through Constructing Our Communities!" E-Z BEL'S CORE VALUES We are an Enthusiastic team, always excited about our jobs, and maintaining a positive outlook that spreads like "The laugh from upstairs." Our Zealous dedication is unwavering, ensuring that we do our jobs right and work with purpose, always living by the mantra "Do it Today!" Being Bright is an essential aspect of our culture, as we actively problem solve, take proactive approaches, and maximize our resources, exemplified by our belief in "I'll make it Happen." We are Earnest team contributors, working for the greater good and driven by the spirit of "Do it for Tio!" And as Leaders, we take ownership, communicate effectively, demonstrate competence in delivering results, and create opportunities, united under the banner of "I am E-Z Bel." POSITION SUMMARY The Estimating Administrator plays a vital support role in the preconstruction phase of civil and infrastructure projects. This position is responsible for managing administrative processes related to bids, including document organization, vendor communication, compliance tracking, and bid setup. The Estimating Administrator ensures that all digital and physical bid materials are prepared accurately and in a timely manner, contributing to the success of the estimating team. YOUR ROLE • Prepare and maintain digital and physical bid folders, including downloading plans/specs, creating bid logs, and ensuring proper folder structure. • Upload RFQs, plans, and specifications to external platforms such as CIVCAST, TxDOT, and Virtual Builders. • Track bid statuses (e.g., bidding, awarded, not awarded) using internal systems and update bid whiteboards accordingly. • Support document control including plan revisions, addenda, vendor certifications, and compliance forms. • Maintain the estimating calendar and Teams notifications for upcoming deadlines, pre-bid meetings, and document submissions. • Attend pre-bid meetings for administrative support including note-taking, schedule updates, and document verification. • Communicate professionally with subcontractors regarding quote requests, RFQs, and document submissions; follow up to ensure full scope coverage. • Track and organize subcontractor prequalification and safety documentation including OSHA logs and EMR records. • Prepare printed bid day materials including large-format plans, certification packets, and proposal packages. • Manage document uploads, folder organization, and estimating logs with accuracy and attention to detail. • Assist with the preparation and submission of qualification documents, bid bonds, and vendor packets. • Collaborate closely with Estimators and Junior Estimators to meet bid deadlines and ensure documentation completeness. • Maintain estimating materials inventory and coordinate delivery logistics for bid submissions. • Serve as the primary administrative contact for the Estimating Department and represent the team in communications with vendors and internal departments. WHAT YOU BRING • High school diploma or equivalent required; associates degree preferred. • 2 years of administrative experience in construction, engineering, or related field preferred. • Familiarity with public bidding platforms (e.g., TxDOT, CIVCAST), Dropbox, Teams, and Microsoft Office Suite. • Experience or exposure to HeavyBid and PDF editing software is a plus. • Strong attention to detail and organizational skills. • Ability to manage multiple deadlines in a fast-paced, deadline-driven environment. • Excellent written and verbal communication skills. • Ability to work effectively both independently and as part of a team. • Must demonstrate professionalism, discretion, and a customer-service mindset. PHYSICAL REQUIREMENTS This position requires the ability to sit or stand at a workstation for extended periods, use standard office equipment including computers, printers, and scanners, and occasionally lift or carry boxes of documents or bid materials up to 25 pounds. The role may involve walking to other departments or buildings, bending to access filing cabinets, and handling large-format plans for printing or delivery. Visual acuity and manual dexterity are needed for document preparation, digital uploads, and equipment operation. Some local travel may be required for bid deliveries. PRE-SCREEN Upon offer, employees will be required to complete and pass a pre-employment drug screen. BENEFITS At E-Z Bel, we don't just construct buildings; we build pathways for our employees to thrive, both personally and professionally. Here's a peek into the unparalleled benefits you stand to gain as a proud member of our team: • Best in Class Medical & Dental Plans • Vision Insurance • Voluntary life insurance • Supplemental Insurance for accident, critical illnesses, and short-term disabilities coverages • Pet Insurance • Retirement plan (401k) • Quarterly Bonuses • Paid Time Off • Employee Assistance Program • Tuition reimbursement and Continued Education programs • Scholarship Initiatives • Community Engagement • Employee and family engagement events • Quarterly State of the Company Meetings, and more. E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply! PI14a650aaf750-37156-37935443

Keywords: E-Z Bel Construction, San Marcos , Estimating Administrator, Construction , San Antonio, Texas