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Freight Coordinator

Company: McCoy's Building Supply
Location: San Marcos
Posted on: June 4, 2021

Job Description:

Job Description

Time Type:

Full time

Role Details:


Coordinates the distribution of inventory to support store sales and margin optimization. Responsible for improving performance of inventory: inventory turns, gross margin, GMROI and sales. Support merchandising and operations with any and all freight related responsibilities such as freight claims, accounts payable freight invoices, and freight quotes. Collaborate with store teams and merchandising to maximize efficiency of Inter-branch Transfers and Distribution deliveries. Identify and coordinate the transfer of underperforming (SEI) inventory to reduce underperforming inventory.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Responsible for managing the internal flow of McCoy's owned inventory through Interbranch Transfer and Distribution enhancement, including developing store groupings, vehicle routes and delivery day
  • Utilize and coordinate less than truck load (LTL) and common carrier services for Commodities group
  • Generate and maintain relationship, including rate negotiations, with 3rd party carriers (LTL and common)
  • Coordinate all backhauls with vendors and manufactures on McCoy owned vehicles or common carriers in order to create backhaul revenue, minimize freight costs and lower cost of goods
  • Execute all functions in a manner that will develop and maintain positive relationships with store teams and vendors
  • Produce examples on a periodic basis that demonstrate an attitude of service when dealing with the store teams
  • Act on store requested items in a timely manner. Work interdependently with store personnel to ensure good financial decisions are made
  • Support store teams by addressing all mold, damaged or quantity discrepancy deliveries. Creates and follows paper trail until the claim is resolved
  • Responsible for continuing professional growth by reading periodicals, newsletters, blogs or the internet, as well as participate in education and training sessions as possible, to stay engaged with developments as they relate to this position and the industry
  • Continuously review inventory performance and maintain inventory management ownership
  • Meet with merchandising and store teams periodically to plan and review existing distribution and Interbranch Transfer strategy
  • Build Interbranch Transfer orders to maximize truck efficiency in McCoy's Distribution system, including managing high priority (hot shot) transfers
  • Coordinate pick up of underperforming inventory on Distribution deliveries and communicate pick to store team in order to maximize trip efficiency
  • Create distribution orders taking into consideration cubic, weight and all other measurements
  • Work with merchandising to build loads around underperforming (SEI) inventory
  • Provide reports to management to show vehicle and inventory metrics and performance
  • Periodically audit delivery scheduling to ensure efficiency
  • Prepare and present reviews for Distribution item sales
  • Collaborate with store teams and merchandising to identify underperforming inventory
  • Effectively manage the underperforming inventory by transferring it from store to store using Inter-branch Transfers and internal Distribution
  • Collaborate with Information Systems and Merchandising to enhances reporting of underperforming (SEI) inventory
  • Monitor, analyze and approve freight invoices. Keeps AP outstanding to a minimum
  • Track all rail car movement (in route, spot, release, pick up)
  • Approve and communicate payments on all rail cars
  • Continuously monitor and reduce corrective placement and demurrage charges
  • Track receiving of purchase orders into computer system (mac21) to maximize discounts taken
  • Responsible for year over year financial improvement in the freight and backhaul section of the P&L and financial statements
  • Follows Standard Operating Procedures when carrying out position responsibilities
  • Attends and participates in team meetings, training sessions, and company-sponsored programs as required


This position has no supervisory responsibilities


  • Bachelor's degree (B. A.) from four-year college or university; or two to five years related experience and/or training; or equivalent combination of education and experience
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Ability to utilize Microsoft Word & Excel, IBM Content Manager, MAC21, and other software applications at an intermediate level
  • Knowledge and understanding of basic and intermediate purchasing and merchandising principles


  • Prior experience working in the retail industry, preferably in the building supply industry
  • Prior experience in utilizing a working knowledge of current and future freight, energy and fuel market conditions


  • Must maintain regular and acceptable attendance, at such level as is determined by management
  • Must be regularly available and willing to work at least 8 hours per day, at least 40 hours per week or such other hours per day or hours per week as the employer determines are necessary or desirable to meet business needs
  • Must be available and willing to work such weekends and holidays as the employer determines are necessary or desirable to meet its business needs


  • This position requires occasional travel with overnight stays
  • Must meet driver's license requirements as required by the Company
  • Must be able to legally obtain a rental vehicle in all states in which the company does business
  • Must have current auto liability insurance

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually low to moderate

McCoy's is an equal opportunity employer. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodations in the application and/or interview process should contact a representative of the Human Resources Department at (866) 896-0884.

Keywords: McCoy's Building Supply, San Marcos , Freight Coordinator, Other , San Marcos, Texas

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