Administrative Assistant

Company: Texas State University
Location: San Marcos
Posted on: June 6, 2021

Job Description:

Posting Number2021262

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSenior Administrative Assistant

LocationSan Marcos

DepartmentInstitutional Compliance

Recruitment TypeOpen to All

Job TypeFull-Time

Monthly Salary$3,290.00

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ High School diploma or equivalent

+ Administrative assistant experience

+ Professional budget experience

+ Experience preparing official correspondence

+ Advanced level experience using Microsoft Office Suite

+ Professional experience exhibiting written and verbal communication skills

+ Strong organizational skills and attention to detail

Preferred Qualifications

+ 2 years of experience in secretarial or administrative support work

+ 2 years of professional budgeting experience

+ Experience as an administrative assistant in a higher education setting

Job Description

The Senior Administrative Assistant provides support to the Chief Compliance Officer through a variety of administrative tasks related to the implementation and oversight of Institutional Compliance and Ethics. The Senior Administrative Assistant is responsible for confidential and time sensitive material, answering phones, answering emails, scheduling, report tracking, purchasing, maintaining the budget, and organizing travel.

Job Duties

+ Serve as front-line reception staff in a highly professional manner

+ Coordinate, distribute, and collect information and compile data as needed for compliance assessments, projects, and meetings

+ Coordinate all travel arrangements for workshops, conferences, programs, and meetings for departmental staff

+ Effectively manage departmental budget and personnel accounts

+ Establish and maintain confidential files and records

+ Utilize technology to develop, enhance, and maintain web sites, compliance reporting programs, and applications

+ Compose, draft, and proofread official correspondence and reports with a high level of competency

+ Schedule and attend Institutional Compliance meetings

+ Prepare and distribute meeting agendas and minutes for Institutional Compliance meetings

Additional Information to Applicants

You will be required to electronically attach:

1. Cover Letter

2. Resume

3. Create and attach a chart addressing how you meet each required and preferred qualification

Job Open Date05/12/2021

Job Close Date (posting closes at midnight)06/05/2021

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter, and chart to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

Generous paid time off: vacation, holidays, sick days and many more!

Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

An inclusive Bobcat community: join our many social networks offered on and off-campus

Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/35017

Applicant Document

Keywords: Texas State University, San Marcos , Administrative Assistant, Other , San Marcos, Texas