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Administrative Assistant

Company: Texas State University
Location: San Marcos
Posted on: June 7, 2021

Job Description:

Posting Number2021279

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentHonors College

Recruitment TypeOpen to All

Job TypeFull-Time

Monthly Salary$3,500 - $4,000

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Bachelor's degree; OR high school graduation/ GED with relevant administrative experience.

Experience communicating effectively with diverse individuals.

Experience with computer applications, including the ability to proficiently use Microsoft Office 365.

Excellent verbal and written communication skills.

Preferred Qualifications

Prior experience as an administrative assistant.

Prior experience in higher education or with other university honors programs.

Experience working with complex organizations or project management experience.

Experience working both as a team member and independently.

Experience using database software such as Microsoft Excel to monitor and analyze student participation or for other applications.

Other relevant technical skills, e.g. use of Banner or other higher education programs, Microsoft Teams, Power BI, etc.

Job Description

We are looking for a senior administrative assistant to support the mission of the Honors College. Our academic unit provides courses, advising, scholarships, co-curricular activities and mentoring to over 2000 undergraduate students at Texas State University. Facilities housed in the unit include classrooms, computer lab, study rooms and a coffee forum and art gallery. We provide an innovative and diverse community of academic inquiry for students seeking to challenge themselves.

Job Duties

Supervise student workers to ensure visitors to the college are welcomed and experience a positive interaction.

Maintain and oversee correspondence and communication by phone, email and our website. Schedule Honors events, make travel arrangements, and collaborate with numerous other campus offices.

Order supplies for office needs and the coffee forum and coordinate the maintenance of Honors College space with campus facilities.

Oversee planning and execution of Honors College events such as awards ceremonies, conferences, and gallery openings.

Maintain accounting and budgeting information as well as all other clerical work related to purchasing, travel reimbursements, student records and hiring of adjunct faculty.

Create spreadsheets and monitor and analyze data to provide statistical and budget reports.

Assist in the production of the Honors College course schedule and other academic support such as book orders and evaluation and assessment.

Other duties as assigned.

Additional Information to Applicants

M-F, some evening and weekend events required

Applicants chosen for interview will need to be prepared to bring a copy of their official transcript.

Job Open Date05/24/2021

Job Close Date (posting closes at midnight)06/08/2021

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

Generous paid time off: vacation, holidays, sick days and many more!

Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

An inclusive Bobcat community: join our many social networks offered on and off-campus

Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/35078

Applicant Document

Keywords: Texas State University, San Marcos , Administrative Assistant, Other , San Marcos, Texas

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