Wittliff Events Assistant

Company: Texas State University
Location: San Marcos
Posted on: August 7, 2022

Job Description:

Posting InformationPosting Number2022610Posting/Functional TitleWittliff Events AssistantUniversity Pay Plan TitleEvents AssistantLocationSan MarcosDepartmentUniversity LibrariesRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$2,964 - $4,218.93Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.+ Administrative skills to manage events (both onsite and offsite) and execute associated planning, scheduling and paperwork.+ Interpersonal skills to communicate effectively in speaking to large groups of people.+ Communication skills to effectively work with a wide range of students, library staff colleagues, university faculty, and higher university administration.+ Demonstrated ability to successfully manage multiple tasks simultaneously.+ Knowledge of database or spreadsheet development and maintenance.+ Problem solving and decision-making skills.+ Clerical skills to use a computer, phone, fax, calculator, copier and filing system.+ Reading ability.+ Writing ability.+ Math ability to oversee events budget.+ Ability to work some evening and weekend hours for special events.+ Perform physical tasks as required.+ Driving ability as required.Preferred Qualifications+ Experience managing public events.+ Experience giving tours to members of the public.+ Knowledge of and experience with using audio/visual/lighting components of a public event system.+ Supervisory experience.Job DescriptionManage and oversee entire process of Wittliff Collections events, including the management of planning for Wittliff-organized events, both on and off site; facilitate all planning for non-Wittliff-organized events occurring on-site; serve as house manager for all on-site events, regardless of organizer. Master and implement Wittliffs complex event audio and video equipment. Manage incoming tour requests and provide tours for external and TXST visitors. Establish and manage Wittliff Student Docent program.Job Duties+ Manage all Wittliff-organized on-site events by working with appropriate curator to plan and execute all details for event, including run of show, setup, and all video, audio (including amplified sound for live music events) and lighting needs.+ Manage Facility Use Requests and work with Wittliff Collections Director for approval process.+ Serve as House Manager for All On-Site Events.+ Manage incoming tour and instruction requests by assessing the type of tour or instruction needed and coordinating with appropriate Wittliff staff.+ Develop and manage relationships with both administrative and academic departments on campus to create and support collaborative programming for student engagement.+ Provide primary backup coverage for administrative office operation, including general customer service, answering telephones, bookshop sales, management of student staff, and addressing facilities issues.Additional Information to ApplicantsJob Open Date07/12/2022Job Close Date (posting closes at midnight)08/05/2022Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.Texas State University is a member of the Texas State University System. Texas State University is an EOE .Texas State is committed to increasing the number of women and minorities in administrative and professional positions.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/39077Applicant Document

Keywords: Texas State University, San Marcos , Wittliff Events Assistant, Other , San Marcos, Texas